![]() ![]() I have written in the past about how I can’t square this with professional regulation and Data Protection Act obligations. This means that you can securely share a folder of documents with other people working on a matter without having to email copies around and it also allows basic collaboration and version control (ie anyone can upload a new version of a document and DropBox maintains copies of the various previous versions). The uses which clients make of DropBox tend to focus more on its sharing and collaboration functions. Things get more interesting when you start to look at using DropBox in the course of legal practice. I also use a utility called Hazel which picks out certain pieces of content from scanned documents (like an electricity bill account number) and files the scanned document in the appropriate folder automatically, saving a lot of time on the filing front. Firstly, it is beneficial to use a scanner with decent OCR or a software package like PDFPen on the Mac which adds OCR data to PDFs as this allows you to do a full text search across all your scanned documents. There are a couple of tips I would share though if you are using DropBox as part of a paperless system for scanned documents. My personal use is pretty basic, using a folder structure to store various scanned documents in PDF for future reference. I have used DropBox extensively for my personal documents for several years, increasingly so since I bought a Doxie Go scanner and started to use a paperless system for as much of my personal stuff as possible. The clever part is that it also ensures that the local copy (on pretty much any computer, tablet and phone you may have) and on the DropBox server are automatically synchronised. In (slightly) more technical terms, DropBox is a cloud-based storage service which maintains a copy of one of more folders on your computer. ![]() For anyone who hasn’t come across DropBox, the strapline on their site is as good an introduction as any: “Your stuff, anywhere.”
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